Silveroak Housing respects your privacy and is committed to protecting your personal data. This privacy notice will inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.
1. Important information and who we are
PURPOSE OF THIS PRIVACY NOTICE
This privacy notice aims to give you information on how Silveroak Housing collects and processes your personal data through your use of this website, including any data you may provide through this website when you register your interest in a Silveroak Housing.
It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.
Silveroak Housing is made up of different legal entities and this privacy notice. When we mention "Silveroak Housing", "we", "us" or "our" in this privacy notice, we are referring to the relevant company in the Silveroak Housing responsible for processing your data. Silveroak Housing is the controller and responsible for this website.
We have a data protection personnel (DPP) who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, please contact the DPP using the details set out below.
CONTACT DETAILSEmail address: email@example.com
Postal Address: FAO Data Protection Personnel – Silveroak Housing, 89 Coleshill Rd, Birmingham, B36 8DX
You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.
2. The data we collect about youPersonal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
Where relevant we may collect, use, store and transfer different kinds of personal data about you which we have grouped together follows:
- Identity Data includes first name, maiden name, last name, username or similar identifier, marital status, title, date of birth and gender.
- ITechnical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website.
- IProfile Data includes your username and password, purchases or orders made by you, your interests, preferences, feedback and survey responses.
- IUsage Data includes information about how you use our website, products and services.
- IMarketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.
3. How is your personal data collected?We use different methods to collect data from and about you including through:
- Direct interactions by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:
- register your interest in one of our developments via the website;
- register your interest in one of our developments via the phone;
- subscribe to marketing communications or publications;
- attend an event
- if you attend our sites, CCTV recordings
- give us some feedback.
Third parties or publicly available sources.We may receive personal data about you from various third parties and public sources as set out below:
Technical Data from the following parties:
1. analytics providers;
2. advertising networks; and
3. search information providers.
- Identity and Contact Data from data brokers or aggregators.
- Identity and Contact Data from publicly available sources.
- Identity and Contact Data via estate agent customer referrals and/or homeowner referrals
4. Purposes for which we will use your personal data
Below is a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising. If you wish to update the nature of your consent or your communication preferences, please contact 0121 783 6211.
a) Promotional offers from usWe may use your Identity, Contact, Technical, Usage and Profile Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products, services and offers may be relevant for you (we call this marketing).
You will receive marketing communications from us if you have provided us with your specific and informed consent to receiving such marketing and, in each case, you have not opted out of receiving that marketing.
b) Opting out
You can ask us or third parties to stop sending you marketing messages at any time by following the opt-out links on any marketing message sent to you. Or by emailing firstname.lastname@example.org or calling 0121 783 6211.
d) Change of purposeWe will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
5. Data securityWe have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
6. Data retention
HOW LONG WILL YOU USE MY PERSONAL DATA FOR?We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
By law we have to keep basic information about our customers (including Contact, Identity, Financial and Transaction Data) for six years after they cease being customers for tax purposes.
In some circumstances you can ask us to delete your data: see Request erasure below for further information.
In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.